Job title: Executive Assistant to Alison Griffiths MP
Salary from: GBP £25,795.00
Salary to: GBP £39,095.00
Location: Constituency Office
Job published: 01-09-2025

Job Description

Location: Littlehampton (constituency office)
Salary: £25,795 – £39,095 (dependent on experience, in line with IPSA pay scales)
Hours: Full-time preferred (applications considered from candidates able to work a minimum of 5 hours per day)
Contract: Initial 6 month fixed term contract with a view to being made permanent upon review
Closing Date: 15th September

Alison Griffiths, Member of Parliament for Bognor Regis and Littlehampton, is looking for a bright and highly organised Executive Assistant to join her constituency team in Littlehampton.

This is a central role in Alison’s office, ensuring her time is managed effectively and she has the right support in place to carry out her duties in Parliament and the constituency.

The successful candidate will be someone Alison can rely on completely—confident, resourceful, and able to juggle multiple priorities while remaining calm and professional.

Key Responsibilities

  • Manage a busy and changing diary, prioritising effectively and protecting the MP’s time

  • Arrange logistics for meetings, visits, travel, and events, ensuring Alison has everything she needs in advance

  • Work closely across the team, including with senior staff, to gather briefing materials and relevant information ahead of engagements

  • Handle last-minute changes and cancellations with diplomacy and efficiency

  • Engage confidently with stakeholders, including picking up the phone to confirm details rather than relying solely on email

  • Take accurate minutes of meetings and follow up on actions

  • Liaise with suppliers and manage security arrangements for the office and external events

  • Maintain accurate records, contact databases, and office systems

  • Provide general administrative support as required

Essential Skills and Experience

  • Proven experience in a busy administrative or Executive Assistant role

  • Excellent organisational and time-management skills, with the ability to prioritise and adapt quickly to changing circumstances

  • Strong communication skills, both written and verbal, with confidence engaging stakeholders at all levels

  • A proactive approach—able to take initiative and solve problems independently

  • High attention to detail and discretion when handling sensitive information

  • Ability to work collaboratively as part of a small, fast-paced team

Desirable

  • Experience in diary management for senior stakeholders

  • Knowledge of parliamentary processes or experience in a public sector environment

  • Familiarity with record-keeping systems and contact databases

Salary and Benefits

  • £25,795 – £39,095 depending on experience, in line with IPSA pay scales

  • Generous employer pension contributions
  • 25 days annual leave plus bank holidays

  • Entry at the top of the pay band available for the right candidate

  • Full-time preferred, but applications from those able to work slightly reduced hours (minimum 5 hours per day) will be considered

  • Based in Alison’s Littlehampton constituency office, with the opportunity to work in Westminster by agreement

You must have lived in the UK for at least 3 of the last 5 years and be able to provide proof of your right to work.

If you require any reasonable adjustments during the recruitment process, please include details in your application.

All enquiries in relation to this role should be directed to info@hivesupport.co.uk.